The Folder Concept

A Folder is what Virtual Office Information SQL uses to index and store the imported files. Virtual Office Information SQL allows you to customize Folder indexes to fit your business. For example, a Folder used to describe invoices could have the following index information:

The above Folder could aptly be named Invoice. Within this folder could be any number of documents related to the invoice. For example, a scanned image of the actual invoice, an e-mail about the invoice from the customer and a Microsoft® Word document that started the whole order could all be in this folder.

Virtual Office Information SQL allows you to store Folders within Folders. For example, you could have a Folder called Customer that holds information about a customer (i.e. Customer Name, Address, Phone Number, Fax Number, Website, E-mail Address, etc.) Within that Folder, you could have an Invoice Folder (described above).

This way, all of the invoices that a particular customer has can be stored in their Customer Folder. There is no limit to the number of Folders that get stored within other Folders.